Volunteers

Why a Volunteer Management Program?

As Christians, we are called to love and protect those to whom we minister, particularly children and the vulnerable. The Archdiocese has a program aimed at preventing the abuse of those whom we minister and offering the safest possible environments for all ministries and programs in parishes and institutions.

The program has two components:

  • Called to Protect training
  • Volunteer Management training

“All volunteer leaders and volunteers must undergo a screening process before serving in ministries in the Archdiocese.  Volunteering orientation and training is required for all ministry personnel serving with children, youth and vulnerable persons and must be completed prior to ministry placement.” — Policy No. 361

Catholic Archdiocese of Edmonton Safe Environments and Abuse Prevention Site


Called to Protect training

Target Audience:

  • All Parish volunteers over 18 years old

Purpose:

  • Improving awareness/concern about risk factors so all members contribute in mitigating risks

Responsibilities:

  • Recognize that abuse has the opportunity to occur within our community and that we all play a role in preventing it
  • Learn methods to identify inappropriate behaviours, processes to report potential risks, and best practices in ministering safely to all vulnerable people

Volunteer Management program

Target Audience:

  • Volunteer coordinator, leaders, and all volunteers

Purpose:

  • To strengthen processes of our volunteer base, including screening to ensure a safer community for our ministries

Responsibilities:

  • Create a safe and secure environment by:
    • Administering screening processes for medium and high risk roles
    • Supporting volunteer leaders in their roles in the implementation processes
    • Coordinating orientation for all new parish volunteers

List of Typical High & Medium Risk Parish Volunteer Positions

  • All volunteer positions connected with children & youth (under age 18) or vulnerable adults (disabled, age 65 & older), for example:
    • Altar server volunteer leader
    • Children’s liturgy volunteer leader / volunteers
    • Volunteer drivers
    • Catechumenate catechist for children / RCIA for children volunteer leader / volunteers
    • Choir director for child / youth volunteer leader
    • Elderly outreach volunteer leader / volunteers
    • Sacramental preparation volunteer leader / volunteers
    • Bereavement team volunteer leader / volunteers
    • Youth ministry leaders
  • All volunteer leaders / volunteer positions connected with home or institutional visits, for example:
    • Eucharistic ministry to persons at home / shut-ins
    • Eucharistic ministry to persons in hospitals / nursing homes
    • Pastoral care visitors to hospitals, seniors residences, prisons
  • All volunteer positions connected with the handling of money, access to property, valuables, confidential financial and personal information, for example:
    • Collection counter
    • Member of Parish Finance Council
    • Money depositor
    • Treasurers – all parish committees, ministries and programs
    • Religious book / article vendor
    • Any position that requires having a key or fob to the building or alarm codes
    • Any position that requires access to personal information

List of Typical Low Risk Volunteer Positions

  • All volunteer positions that do not require contact with clients or the public
  • All volunteer positions that are directly or indirectly supervised
  • All volunteer positions that do not require the volunteer to handle money or food
  • All volunteer positions that do not require the volunteer to drive or transport others
  • Examples:
    • Altar server
    • Choir member
    • Lector

Checklist for Volunteer Process

  • Volunteers under 18 years old:
    • Complete Information Form
  • Volunteers 18 years of age and older in a low risk ministry:
    • Complete Information Form
    • Sign Covenant of Care Form
    • Attend Called to Protect training
  • Volunteers 18 years of age and older in a high risk ministry:
    • Complete Information Form
    • Sign Covenant of Care Form
    • Attend Called to Protect training
    • Complete Police Screening (may include vulnerable sector check)
  • Volunteers 18 years of age and older in a high risk ministry working with children and youth:
    • Complete Information Form
    • Sign Covenant of Care Form
    • Attend Called to Protect training
    • Complete Police Screening (includes vulnerable sector check)